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Hazles Farm Childcare Ltd

Email: headoffice.hfcc@gmail.com

Tel: (01743) 360300

GENERAL DATA PROTECTION REGULATIONS

PRIVACY STATEMENT


Sharing information with others
At Hazles Farm Childcare it is necessary for us to collect personal information about you and your child. Sometimes we have to confirm or share information with other organisations. If we need to do this, we will make it clear to you on the forms you complete giving us the information. We will inform you before sharing any of yours or your child’s information.

In some cases, a third-party organisation, such as a funding body, may require you to sign an agreement to allow your information to be shared e.g. on a funding form. Please read all paperwork thoroughly before signing, so that you know exactly how your information will be used.

Information  
We will make sure that the information about you is accurate and up to date when we collect or use it. You can help us with this by keeping us informed of any changes to the information we hold about you.

Information security  
We will keep information about you and your child secure. We will protect your information against unauthorised change, damage, loss or theft.  All information collected on paper forms is kept locked away. Our computer, and tablets are password protected.

Keeping information  
We will hold information about you and your child only for as long as the law says. After this, we will dispose of it securely.

Openness
We will tell you what kinds of information we hold and what we do with it. 

Access and correctness  
Whenever possible, we will let you see the information we hold about you and correct it if it is wrong. 

In general
We will comply with the General Data Protection Regulations 2018 and any subsequent legislation on information handling and privacy.  We will do this through Hazles Farm Childcare’s Data Protection Policy.  We will help you with any questions or problems that you may have with the General Data Protection Policy, the Human Rights Act 1998 or the Freedom of Information Act 2000.  If we cannot help you, we will give you advice on where to write to get the information you may need. 

Our Commitment
We will only collect information that is necessary for what we do. We will be fair in the way we collect information about you. We will tell you what we intend to do with the information about you. Where practicable, we will collect information directly from you. If we collect information about you from someone else, we will make sure you know that we have done this whenever possible.

Types of information we collect includes:
Yours and your child’s full names
Your child’s date of birth
Your address
Your contact numbers and those of your emergency contacts
Your email address
Your child’s medical conditions
In some cases, your National insurance number
Billing information

While your child is with us we store information regarding:
Their on-going progress and development
Photographs
Accident records
Medication records
Educational funding records

Permission is always obtained before collecting and retaining any personal information.

IF YOU WISH TO REQUEST THE REMOVAL OF ANY PERSONAL INFORMATION FROM OUR SYSTEMS PLEASE PUT YOUR REQUEST IN WRITING VIA EMAIL TO OUR DATA PROTECTION LEAD AT:          headoffice.hfcc@gmail.com

 
IF YOU HAVE ANY QUESTIONS REGARDING HAZLES FARM CHILDCARE DATA PROTECTION POLICIES AND PROCEDURES, OR WOULD LIKE TO REQUEST VIEWING OR THE REMOVAL OF YOUR PERSONAL DATA FROM OUR RECORDS PLEASE CONTACT THE COMPANIES DESIGNATED DATA PROTECTION OFFICER.